Electronic Submission of Doctoral Theses and Habilitation Treatises
Purpose of the Repository
What has to be submitted?
In addition, you have to submit two or three printed and bound copies, divergently: THe Charité Universitätsmedizin Berlin requires 1 copy. All copies must be properly bound; no other form of binding is acceptable.
- The electronic copy of the document is submitted as a pdf file. This must include the title page stating the title of the document, university,
university department, and author, as well as the second page giving the names of the
supervisor and referee(s) and the date of the (final) oral examination (see Hinweise zur formalen Gestaltung der abzuliefernden Dissertationsexemplare).
We recommend that you submit your doctoral thesis or habilitation treatise as a single pdf file.
If this is not possible, please number your files consecutively so that the correct
order can be maintained. The pdf files must not have any security defaults (for example password protection). This is essential particularly with regard to data migration and/or long term archiving. Please also refer to our
Details for file formats.
If you have problems generating the file(s) in the required format, please contact us at
firstname.lastname@example.org we will help with file conversion.
If you lack the appropriate tools you can get them fromZedat and from certain university departments.
In exceptional cases staff at the Dissertations Department (Hochschulschriftenstelle) will
show you how to use the tools; this is by appointment only.
- Supplementary information concerning the doctoral theses or habilitation treatises must be entered in the
online form. These so-called “metadata” include:
- Name, date of doctoral thesis or habilitation treatise, university department, etc.
- Title of the document in German, or the original title, and English
- Abstract in English (max. 3000 characters/ca. 40 lines)
- Abstract in German, or the original language (max. 3000 characters/ca. 40 lines)
You should compose the abstracts before filling out the online submission form and use the copy and paste tool to insert them.
How do I submit my electronic doctoral thesis or habilitation treatise?
Click on “Submission of a new document” and fill in the online form. After you have saved the form with the requested metadata you can upload your complete doctoral thesis or habilitation treatise (including first page, supervisor and referee(s), date of the final oral examination, appendices, acknowledgements, etc.) on
You may upload as many files as you wish using the online form; please refer to the Upload dialog box. Highlight the individual files that you wish to upload, but please do not upload a folder or directory containing the files.
- Other file formats, or methods of uploading, can only be accepted if prior permission has been granted by the Dissertations Department and the IT Department of the Universitätsbibliothek.
Before the upload is completed the program shows you the metadata you have entered.
Any corrections should be made at this point; any later corrections after the upload of
your doctoral thesis or habilitation treatise have to be made by the Dissertations
Online Editorial Team. Corrections can also can be submitted by email:
Your doctoral thesis or habilitation treatise cannot yet be accessed;
first we need the printed and bound copies. Also, the Dissertations Online Editorial
Team has to make a final check of your doctoral thesis or habilitation treatise.
Where do I hand in the printed copies?
If you are a doctoral student at Universitätsmedizin Berlin - Charité,
please refer to the homepage of the
Medizinischen Bibliothek der Charité
Medizinische Bibliothek Charité CVK
Augustenburger Platz 1
At the place: Weststraße 1 (at the end of Mittelallee)
- Marion Kohl +49 30 450 576 191
- Jörg Müller +49 30 450 576 165
- Gabriela Bökemeyer-Jäschke +49 30 450 576 157
If you are a doctoral student at the Freie Universität Berlin,
please hand in your copies after you have been informed by the Dissertations Department (Hochschulschriftenstelle) via e-mail.
Monday and Friday 9 am to 12 am, Wednesday 2pm to 4 pm and by appointment
Documents can be submitted in the Reading Room of the Universitätsbibliothek (Mo-Fri 9 am-8 pm in exceptional cases)
- Robert Ave: +49 30 838 59811
- Indira Chue +49 30 838 52708
- Birgit Schlegel +49 30 838 54276
The printed copies will be compared with the electronic version of the document to verify that they are the same.
Who is entitled to submit an electronic doctoral thesis or habilitation treatise?
- All doctoral and post-doctoral students at the Freie Universität Berlin and the Universitätsmedizin Berlin - Charité who have the permission of their department or faculty to publish their doctoral thesis or habilitation treatise.
- All former doctoral students at the Freie Universität Berlin who submitted printed copies of their doctoral dissertation or habilitation treatise but would now like to deposit an electronic copy on “Dissertation Online”. In such cases the same regulations apply as stated above; in particular the text of the print version must be the same as the electronic version.
Multi-paper Doctoral Degree Dissertations
At some departments of the Freie Universität Berlin the examination regulations provide for a doctoral dissertation format consisting of a number of separate papers. All papers must meet the formal and scholarly requirements of a dissertation.
The papers can be works that have already been published as well as unpublished material, which must contain a complete exposition of the research and the findings.
In the case of works that have already been published, it is not necessary to publish them again to comply with the regulations for dissertations. However, such works must be included in the mandatory two of three bound copies of the dissertation that are submitted to the Universitätsbibliothek, with details of where the work was first published.
When depositing a dissertation online which includes papers that have already been published these files must also be included.
If the author does not have the right to use this material,
then the file must contain a list of references and, if possible, a DOI link to the original version (e.g. the link to the following DOI 10.1016/j.ddstr.2007.08.003 would be http://dx.doi.org/10.1016/j.ddstr.2007.08.003).
Please contact for further questions the staff of the dissertations department (Hochschulschriftenstelle):
- Robert Ave: +49 30 838 59811
- Indira Chue: +49 30 838 52708
- Birgit Schlegel: +49 30 838 54276